COXA: Digital Parking Permits Support Organizations and Businesses

March 4th

Coxa, the artificial joint hospital on the Kauppi campus of Tampere University of Applied Sciences, has used traditional methods to manage staff parking. The campus area has separate parking areas managed by several operators, and Coxa's staff parking spaces have previously been located around the area. This has led to the HR department having to contact several parties to manage parking arrangements. In addition, Coxa's HR department has maintained information about parking spaces in different areas and handled communication with different operators, while the payroll department has been responsible for charging parking fees in connection with salary payments.

Johanna Kuusela, Human Resources Manager at Coxa, the old system was functional but time-consuming to maintain. Processing parking permits, managing many Excel spreadsheets, and constant communication with different actors were challenges that required a more efficient solution. Since Coxa already had eParking-compatible charging stations provided by Tampere Electricity Company in use, it was decided to also implement the eParking system for managing personnel parking.

eParking frees up working time and streamlines processes

The implementation of the eParking system has significantly facilitated the administrative tasks of Coxa's staff parking. According to Kuusela, it is particularly commendable that with eParking, Coxa no longer has to contact several different operators. All parking matters are now handled centrally from one place, which saves time and effort. The electronic parking management system and digital parking permits have freed up the working time of personnel and payroll employees, allowing them to focus on their core tasks. The management of parking permits has become significantly more streamlined, and the eParking system also enables the issuance of short-term parking permits. In addition, Coxa's payroll administration no longer has to worry about parking fees, as personnel can handle them via their own eParking IDs.

Parking control is also convenient: by scanning the car's license plate number, the parking supervisor can check whether the car has a valid parking permit. With eParking, human resources management no longer needs to be in contact with parking control, as it is handled digitally.

The implementation of the eParking system at Coxa has been problem-free. Kuusela describes the eParking application as easy to use, and the system has been well received by the staff. Communication about the implementation of the new system has been key: staff were informed about the implementation of eParking via the intranet, which effectively reached all staff. Coxa also uses ePole controlled by the eParking application, which enables charging and heating of electric cars in cold weather. Electric car drivers have praised the ease of use of the ePole.

The eParking system is a flexible and versatile solution that is ideal for both housing companies and organizations. It reduces administrative tasks related to parking and frees up resources for more important functions. Monitoring digital parking permits is easy and does not require significant additional investment from the organization. Users can take care of their parking fees themselves, which means that parking permits no longer need to be deducted from salaries or otherwise monitored.

For the reference, Coxa's Human Resources Manager Johanna Kuusela was interviewed via email.